Accounts Payable Administrator

1.

Accounts Payable Processing

• Process AP transactions on the system e.g., vendor invoices, ad-hoc vendor requests, credit notes, rejected invoices, one-time vendors, AP document reversals, alternate payee requests, etc.)
• Match POs, GRNs and invoices for payment processing (2 & 3-way matching)
• Process GR/IR reports to identify variances on accruals and inform relevant stakeholders
• Reconciling vendor accounts by matching invoices to orders placed and/ delivery notes received; validating and debit or credit notes passed; monitoring discount opportunities, scheduling and preparing vendor payments; resolving purchase order, contract, invoice, or payment discrepancies (price and quantity etc) 
• Distribute payment list to various countries
• Prepare bank instruction form for foreign payments
• Liaise with SAP CoE to ensure accuracy of vendor master data

2.

Vendor relationship Management

• Inform vendors of invoices rejected, the reasons thereof and obtain confirmation of receipt of notification (RSA only)
• Address and resolve queries raised by vendors via call and query handling system

3.

Business controls and Governance

• Comply with AP policies and procedures
• Comply with SLA criteria (specific to area of responsibility)
• Comply with Safety, Health and Environment standards

Key Stakeholders

• Business Finance
• Centre of Excellence (CoE)
• Vendors

Procurement/ Supply Chain

Special Conditions

(e.g., required to work overtime, travel, work in dangerous conditions, etc.)

• Overtime when required