Sales Assistant

This role is designed to support the Sales Team in Traded business portfolios with the Admin functions that include Procurement, Logistics and Exports.

Roles and Responsibilities

Buying/Procurement

• Ordering of stock based on averages, forecasts and firm orders
• Monitoring of short shelf life stock
• Monitoring slow moving stock
• Request repacks
• Stock allocation to customers
• Approving of cancellations/amendments of sales orders
• Handle various queries to Principles (technical, pricing, stock availability, spec sheets, MSDS’s…)
• Ordering of samples
• Requesting sea freight estimates/air freight estimates

Logistics

• Generating PO’s from SAP and placing with the suppliers
• Check that the order acknowledgements, ETA & pricing are correct
• Check expiry dates of the COA’s before products are shipped
• Advise sales if there is a delay on their stock
• Requesting relevant shipping documents

Exports

• Sourcing best quotes for transport to each country
• Supply PFI to customer
• Manage shipment and regular communication with customers on status of their orders
• Expediting of orders
• Ensure invoices are in line and customer is invoiced

Qualifications and Experience

• Matric / Grade 12.
• Procurement qualification a benefit
• ±3 Years’ Experience in Shipping (Imports/Exports/purchasing)
•  Experience and clear understandings in product costing
• ±2 years’ experience in dealing with Suppliers and logistics companies
•  Must have experience working on SAP and MS Office (Word, Excel, Powerpoint)

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