Buyer

Purpose of the job: To ensure the effective ordering of all raw materials to support the requirements of manufacturing Control equipment. Assist with all departments by converting respective purchase requisitions into purchase orders.

Required outputs: Functional

• Liaise with senior procurement team members and Operations Manager on control equipment forecast and maintain the minimum and maximum stock levels for ordering requirements relating to Control Equipment.
• Order raw material as per SAP BOM in line with the latest approved build version control documents, ensuring delivery dates are stipulated and adhered to (Maintain a JIT system where possible).
• Use XL spreadsheets to dump SAP BOM and agreed Kit Sizes to then view shortages against stock on hand and open orders with the Senior Procurement Team and Operations Manager
• Ensure that prices are confirmed based on volume and availability. (Always review previous purchase price and use it as a benchmark).
• Manage and utilize approved suppliers.
• All purchase orders must first be signed by the Operations Manager and then also by the Supply Manager in line with LOA, before orders are placed.
• Ensure that vendors have the latest product specification when placing orders.
• Deal effectively and timeously with all non-conforming returns. Ensure credit notes are obtained.
• Deal with all price queries and returns for credits with the accounts department.
• Assist the accounts department with any queries relating to orders.
• Work closely with the Storekeepers to ensure effective supply of raw material for control equipment manufacturing needs.
• Assist Storekeeper with stock queries when conducting cycle counts.
• Work with the Accounts department to ensure that all up-front payments are arranged and implemented.
• Manage and ensure that vendors supply material within specification at the correct quantity.
• Manage and maintain SAP back-order reports, clean and accurate.
• Manage the ZMAP report that accounts for price differences encountered during purchasing.
• Report on reasons that caused the ZMAP differences to accounts and the Senior Procurement Team and Operations manager.
• Get the Freight invoice and populate the spreadsheet to determine freight conditions to be added to SAP purchase orders before receipt is done on SAP by stores personnel, the spreadsheet to be verified by the Supply Manager.
• The freight conditions spreadsheet must be shared with the accounts department, including the freight invoice to show how it must be paid per splits done on SAP purchase orders, for accurate capturing.

Requirements: Qualifications and Experience

• Purchasing Diploma or Equivalent
• Minimum 3 years of Purchasing Experience in an Electronic Purchasing environment with a strong Mechanical understanding
• SAP Knowledge is a core requirement.
• Good solid knowledge of MS Excel and MS Word

Personal Attributes:

• Excellent negotiation and communication skills
• Good understanding of accounting functions will be an added advantage
• Ability to pay attention to detail
• Solid administrative ability

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