Human Capital Associate

AECI Plant Health is seeking a competent Human Capital Associate to support Human Capital operations across its South African business. In this role, the successful candidate will take accountability for coordinating and delivering key HC processes, ensuring accuracy, compliance, and excellent service to employees and Line Management. The position requires sound judgement, discretion, and strong problem‑solving ability, acting as a trusted first-line Human Capital resource while escalating more complex matters to the Human Capital Business Partner where appropriate.

 

Key Responsibilities

Recruitment and Selection

• Coordinate the full recruitment process from job requisition to appointment.
• Ensure all recruitment activities are compliant, accurate, and aligned with policy requirements.
• Maintain and distribute vacancy tracking reports and follow up with Line Management.
• Facilitate background checks, medicals, and assessments, and provide informed feedback.
• Manage all recruitment documentation and ensure correct filing and system updates.
• Identify and escalate non‑compliance or risks.

Onboarding and Induction

• Coordinate and deliver onboarding and induction for new employees in AECI Plant Health South Africa.
• Ensure onboarding packs are completed accurately and on time.
• Verify documentation for compliance and work with Line Management to support employee integration.
• Facilitate high‑quality induction processes by guiding Line Management on best‑practice standards, ensuring new employees receive a consistent, engaging and well‑structured introduction to the organisation.

Floats Administration

• Administer employee expense floats in line with policy.
• Coordinate documentation, acknowledgements, recoveries, and payroll deductions.
• Work with Finance and Salaries to ensure accurate reconciliation.

Fleet Card Administration

• Manage the administration of employee fleet cards, including applications, amendments, and cancellations.
• Maintain accurate fleet card records and ensure documentation is filed and audit‑ready.
• Monitor compliance and escalate irregularities where required.

Exiting Employees

• Coordinate the full exit process for resignations, retirements, and terminations.
• Calculate recoverable amounts related to contractual obligations.
• Ensure return of company assets, system updates, exit medicals, and documentation completion.

Salary Input and Payroll Support

• Prepare monthly payroll submissions and ensure accuracy and timeliness.
• Verify Salary Variance Reports and resolve discrepancies.
• Manage outsourced contractor and labour broker payroll processes.
• Maintain up‑to‑date payroll records for governance and audit purposes.

Human Capital First-Level Support

• Act as the first point of contact for HC operational queries.
• Log, track, and resolve queries within agreed service levels.
• Exercise judgement and escalate complex matters where necessary.

General HC Administration

• Maintain data integrity across all HC systems and documentation.
• Support internal and external audit requirements.
• Contribute to ongoing improvements in HC systems and processes.
• Uphold confidentiality, governance, and ethical standards at all times.
• Raise purchase requisitions for Human Capital–related activities to ensure accurate and timely payment processing in line with company procedures.

BBBEE Administration and Compliance

• Manage all Human Capital‑related BBBEE data and compliance requirements.
• Capture, validate, and maintain complete, accurate and audit‑ready records.
• Liaise with Finance, Training, Payroll, and Line Management to gather evidence.
• Identify compliance gaps and implement corrective actions.
• Serve as the primary contact during BBBEE audits.

SHEQ Compliance

• Ensure adherence to SHEQ standards, policies, and procedures.
• Participate in audits, report non‑conformances, and support corrective actions.

 

Education

• Grade 12 with a Human Capital‑related tertiary qualification (Diploma or equivalent).

Experience

• Minimum of 3–5 years’ Human Capital administration or coordination experience, with proven ability to work with autonomy.

Knowledge and Skills

• Knowledge of Human Capital policies, procedures, legislation, and systems.
• Strong judgement, prioritisation, and problem‑solving capability.
• High attention to detail and the ability to apply policy consistently.
• Excellent interpersonal, communication, and stakeholder‑management skills.
• Proficiency in MS Office; experience with BEE SAGE and SAP HR is advantageous.
• Valid driver’s licence, reliable transport, and medical fitness to drive in order to do site visits.

Competencies

• Judgement and decision‑making
• Planning, organising, and prioritisation
• Analytical thinking and problem‑solving
• Stakeholder engagement
• Confidentiality and integrity
• Continuous improvement orientation
• Adaptability and responsiveness to change

Summary

This role is ideal for a detail‑orientated Human Capital professional who enjoys operational ownership, structured processes, and working closely with employees and Line Management. The Human Capital Associate will play a vital role in ensuring efficient HC operations, compliance, and service excellence across the AECI Plant Health business in South Africa.