Debtors Administrator: Allocations

AECI Plant Health is seeking a meticulous and customer‑focused Debtors Administrator to take responsibility for the accurate allocation of receipts and the maintenance of reconciled debtor accounts—particularly Co‑Op and Distributor accounts. This role supports the broader finance function through sound administration, data integrity, and financial controls.

The ideal candidate is detail‑oriented, proactive, and able to thrive in a fast‑paced environment while upholding exceptional service standards.

Key Responsibilities

1. Allocation of Receipts

• Processes all receipts in the Accounts Receivable module.
• Ensures receipts are accurately allocated to the correct accounts and invoices.
• Reconciles Co‑Op and Distributor accounts to maintain transactional accuracy.
• Executes EDI processes for relevant Co‑Ops.
• Performs credit vetting when required and supports customer database maintenance.

2. Back‑Up Responsibilities (New Accounts)

• Processes credit applications and the opening of new accounts in Syspro.
• Handles requests for Co‑Op sub‑accounts and COD accounts.
• Obtains required documentation for credit assessments.
• Ensures annual review of credit limits.

3. General Finance & Administration

• Addresses client and Crop Advisor queries professionally.
• Communicates debtor concerns to Management.
• Assists with printing, mailing, and reconciling debtor invoices and statements.
• Supports month‑end processes and internal control adherence.
• Participates in internal and external audits.
• Acts as back‑up for other Debtors Administrators.

4. SHEQ Responsibilities

• Adheres to all SHEQ policies and contributes to maintaining certification standards.
• Reports non‑conformances and assists in resolving related actions.
• Supports audit processes and documentation maintenance.

5. Additional Responsibilities

• Maintains the debtors’ database and performs debt collection duties.
• Applies systematic problem‑solving techniques.
• Prioritises tasks effectively and adheres to internal policies.
• Undertakes reasonable ad hoc tasks as required.

Required Qualifications & Experience

• Grade 12 with a relevant tertiary diploma (e.g., Credit Management) is essential.
• Certificate in basic accounting beneficial.
• 2–3 years’ experience in a financial environment as a Debtors Administrator/Clerk.
• Experience with Co‑Op accounts advantageous.
• Strong proficiency in MS Office and Syspro (required).
• Knowledge of .Net and FICA beneficial.

Key Competencies

• Excellent attention to detail and accuracy.
• Strong analytical and problem‑solving ability.
• Ability to work under pressure and meet deadlines.
• High ethical standards and personal integrity.
• Strong customer service orientation.
• Effective communication skills (verbal and written).
• Team‑oriented with solid organisational and planning skills.

This role offers the opportunity to be part of a dynamic finance department where attention to detail, customer service, and operational excellence are valued. The successful candidate will play a critical role in ensuring financial accuracy and supporting internal and external business stakeholders.

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