Senior Buyer: Coastal

PURPOSE OF THE JOB 

To support the Purchasing Manager with the purchasing process for materials, goods and services to support company operations including analysing and reporting on trends for key deliverables of sourcing procedures.

REQUIRED OUTPUTS: FUNCTIONAL

• Prepare and process purchase orders and order schedules accurately and timeously
• Receive and check accuracy against quotes on purchase requisitions from internal stakeholders
• Ensure stock accuracy by efficient alignment of company’s stock control systems and distributors
• Ensure the reduction of stock provisions by identifying/detecting expired stock and communicating with the relevant departments
• Collaborate with warehouse and production teams to maintain balanced stock levels and eliminate supply chain bottlenecks
• Ensure stock is at the right place at the right time so that it is available for business (all related stock movements)
• Investigate with the quality team all received Product Quality Complaints and Adverse Events
• Processes requests for new vendors when required and conduct vendor assessments
• Support BBBEE procurement initiatives and supplier development programmes
• Negotiate contracts, pricing, payment terms and service-level agreements (SLAs) to achieve optimal cost savings
• Ensure purchases meet quality, cost and delivery targets
• Analyse costs and identify opportunities for cost reduction and improved efficiency
• Resolve supplier queries and discrepancies efficiently
• Performing procurement-related administration duties
• Support creation and administration of Purchase Order history, material/service and vendor master data on an ongoing basis
• Compile and submit weekly and monthly procurement reports
• Monitor supplier contracts and service level agreements and ensure they are in-line with Purchase Orders
• Follow up delivery of outstanding orders
• Collect data, analyse, benchmark and identify trends using understanding of sourcing processes
• Ensure compliance with Company purchasing policies, procedures and delivery protocols
• Ensure procurement documentation is available for audits and compliance reviews
• Comply with Safety, Health and Environmental standards
• Manage Moving Average Price (MAP) Report daily to ensure material price accuracy
• Workflow management (Vendor Payment Query Resolution) in collaboration with FSSC and Company Stakeholders

QUALIFICATIONS, KNOWLEDGE AND SKILLS REQUIREMENTS  

• National Diploma in Supply Chain Management, Procurement, Purchasing, Logistics or related
• 4 – 5 years relevant experience in Procurement, Purchasing and/or Supply Chain Management
• At least 3 years should have been gained in a Mining or Manufacturing environment
• Computer literate (MS Word, Excel, PowerPoint, Outlook)
• Excellent planning and organisational skills
• Good analytical and problem-solving ability
• Good communication skills (written and verbal)
• Strong interpersonal skills and a positive attitude
• Honest, loyal, innovative and a team player
• Experience with ERP & Coupa systems

COMPETENCIES (SKILLS, KNOWLEDGE AND CHARACTERISTICS) 

• Communication skills
• Analystical thinking
• Deadline driven
• Organizational skills
• Problem solving ability
• Decision making
• Integrity
• Attention to detail

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