Administration Accounts Clerk

• Responsible for Foundry and Timber Plant, Sulphur Plant, SHEQ and Laboratory Production.
• Data entry, maintainin financial records, and supporting the broader accounting team.
• Recording and processing invoices, reconciling accounts, preparation of reports and other administrative tasks.
• Tracking of monthly spend against budget and analysing deviations.
• Performing monthly stock taking activities. 

Required Outputs: Functional

• Compiling and distribution of sales un-invoiced report based on documentation received daily from plant for Foundary and Timber and Sulphur Plant.
• Compiling and distribution of schedule of all finished goods received into Sulphur plant or a daily basis.
• Create accrual schedules monthly.
• Monthly schedule budget vs actual for Sulphur plant and assist Foundry and Timber plant providing explanation to management for any overspend.
• Attending to request by sales department for any physical documentation that maybe required to invoice customer, e.g. waybill, despatch notes.
• Ensure that head office transferes all stock into Umbog for Finished product received from Vendors as per schedules.
• Goods Received Voucher (GRV) of STO for product received into Sulphur Plant and following up to ensure that the GIT is complete by sales for the GRV to be done to ensure that all inter branch stock movements balance.
• GRV of stores requisitions fro building 98 of stock issue.
• GRV of all production, SHEQ, Laboratory, Sales delivery notes for Foundry and Timber and Sulphur Plant.
• Creation of production stock orders for Sulphur plant as pe the daily production schedule.
• Ensuring there is sufficient stock in the system for sales invoicing.
• Preparing for monthly stock counts by ensuring that all invoicing is complete or PGI, stock balances to the production schedule, ensure all reports required are checked and executed prior to the stock count being created (Sulphur Plant only).
• Investigate and explain any stock variances.
• Opening Stock counts for Chloorkop, Chamdor and on ocassion Foundry and Timber (if requested).
• Capturing of stock counts.
• Reconcilliation of all production stock for Sulphur Plant including raw materials.
• Raise bulk requisitions for production, SHEQ, Laboratory, and Sales Departments.
• Manage process of import and export of silver catalyst for Foundry, weigh in of spend and new catalyst, do insurance calculations for export purposes and complete and execute documenation to relevant parties as per audit requirements.
• Issue of silver catalyst to FA Plant as required.
• Ensure adequate stock of silver catalyst, monitor gains and losses.
• Create stores requisitions for staff requirements.
• Processing of all stores reservations and delivery notes for stock until the storeman is replaced.
• Reconcilliation of shedule against vendor schedule to ensurl all finished goods received balance so that vendor incoices can be processed by head office.
• Ensuring all invoices are validated on the VIM system, are GRV'd and have been sent to head office to process payment to vendors.
• Process all inter-company invoices.
• Assist with the annual budget process with the production and SHEQ teams.
• Handle all supplier queries.
• Arrange all catering requirements for meetings, events, functions for Sulphur Plant and Foundry and Timber.
• SAP Super User, assist staff with the SAP system.
• Handle Ad hoc functions as requested.

Requirements: Qualifications, Knowledge and Skills

• Matric
• Accounting Qualification
• Minimum of 3 - 5 years working experience with SYSPRO and / or SAP in an administrative role
• Experience with accounting software (SAP).
• Data entry of financial transactions.
• Invoice preparation, verification and reconcilliation.
• Scheduling, correspondence and office coordination.
• Proficient in Microsoft Excel (spreadsheets, fomulas, data tracking)
• Strong orginisational and time management skills.
• Professional verbal and written communication.
• Analytical Skills.
• Understanding of financial documentation (incoices, receipts, statements)
• Knowledge of company financial procedures and controls.
• Microsoft Word and Outlook.

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